Ministry Assistant

Website Fultondale First Baptist Church

Love God. Love People. Make Disciples.

General Job Description

This individual is responsible for providing administrative and ministry related support to the staff of Fultondale FBC. These duties include but are not limited to: bookkeeping, systems development and maintenance, database maintenance, office supply purchasing, typing, filing, digital communication, reception and telephone duties, and facilities scheduling. The Fultondale FBC Ministry Assistant reports directly to the Lead Pastor.

Fultondale FBC is looking for a person who…

·       loves Jesus and His mission

·       is experienced

·       is organized

·       is friendly

·       is familiar with how a church functions

·       is competent with computers and technology

·       has an understanding of financial systems (i.e. Quickbooks)

Key Competencies:

·       planning and organizing

·       prioritizing

·       problem assessment and problem solving

·       information gathering and information monitoring

·       attention to detail and accuracy

·       flexibility

·       adaptability

·       service orientation

·       teamwork

Duties and Responsibilities:

·       Keep the church office and staff organized and moving forward

·       Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages

·       Assist staff with administrative duties as requested

·       Keep the Pastors and staff informed of pastoral care issues such as hospitalizations, deaths, etc.

·       Cooperate in the maintenance and/or modification of church administration systems

·       Maintain accurate accounting of fees, donations and other revenue

·       Assist with finances of the church by making deposits, tracking expenses, monitoring the budget, keeping the staff informed about spending and reporting to the Finance Team

·       Regularly communicate financial matters to the Church Treasurer

·       Assist with completion of necessary statistical reports as requested

·       Distribute incoming mail and prepare outgoing mail including bulk mail

·       Maintain front desk area, keeping it clean and free from clutter

·       Type and word process documents as needed

·       Order office supplies and monitor inventory

·       Update and maintain mailing lists

·       Produce mailing labels and reports as requested

·       Maintain appropriate interpersonal relationships with employees, peers, and members

·       Facilitate special event registration and execution

·       Assist with various program operations as requested as responsibilities permit

·       Create a warm and welcoming environment in the church office

·       Communicate with volunteers in various ministry areas

·       Other duties as assigned

Required Qualifications

·       Demonstrated written and oral communication skills

·       Demonstrated ability to work independently and as a team

·       Minimum two years clerical or administrative experience

·       Typing skills with at least 40 WPM

·       Knowledge of general office machines and telephone system

·       Ability and willingness to work cooperatively with others

·       High degree of discretion and integrity dealing with confidential information

Preferred Qualifications

·       Experience creating and maintaining administrative and organizational systems

·       Experience working for a non-profit organization

·       Experience preparing print material and web-based content

·       Familiarity working with people

Work Schedule (typically)

Monday – Thursday, 8 AM – 3 PM or 9 AM – 4 PM (7 hours/day)

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